Candidate Privacy Notice

Before launch: replace every [bracketed] item, and have a lawyer confirm this notice for the countries you recruit from and operate in.

Who we are

[Company legal name], [registered address], [country of registration] ("we", "us"). Contact for privacy matters: [privacy@yourdomain.com].

What we collect

• Contact details: name, email, phone, messaging number, country and city of residence.
• Eligibility to deploy: confirmation that you are 18 or older; whether you hold a valid passport, its issuing country and expiry date; visas and work permits held; legal travel restrictions.
• Qualifications and experience: trades, licenses and certifications (including copies you upload), skills, work history, references, languages, CV.
• Availability: start date, commitment length, regions and conditions you are willing to work in, rate expectations.
• Your confirmation that you can perform the essential functions of field roles with or without reasonable accommodation, and your consent to post-offer background and medical checks.
• Technical: the language you chose to view the form in, and the time of submission.

We do not ask for, and ask you not to provide, your date of birth, photograph, identity documents, nationality, medical information, or any information about race, religion, sexual orientation, family status, or political opinions. If you include such information in a free-text field or CV, we will not use it in our decision.

Why we collect it and on what basis

• To assess your application and match you to deployments — our legitimate interest in recruiting, and steps taken at your request before entering a contract.
• To confirm that you are legally able to travel to and work in deployment countries — legitimate interest and legal obligation.
• To contact you about this and future opportunities — your consent, which you may withdraw at any time.

Automated translation

You may complete the form in any language. Your free-text answers are automatically translated into English by [DeepL SE, Germany / Google LLC, USA] so our recruitment team can read them. We keep both your original wording and the translation. No decision about you is made automatically.

Who else sees your data

• Hosting and storage: Netlify, Inc. (USA) — [and your database provider once chosen].
• Translation: [DeepL SE / Google LLC] — receives only the text of your free-text answers, not your name or contact details.
• Page translation menu: Google LLC (Google Translate website widget) — processes the page text in your browser.
• Email notifications to our team: [Resend, Inc.] (if enabled).
• Client organisations or project partners for a specific deployment, only after you have agreed to be put forward.

Some of these providers are outside your country. Where required, transfers are protected by standard contractual clauses or equivalent safeguards.

How long we keep it

Unsuccessful or inactive applications are deleted 12 months after submission. If you are deployed, your data is kept for the duration of the engagement and for [X years] afterwards as required by employment, tax and safety law.

Your rights

You may ask us at any time to: see the data we hold about you; correct it; delete it; restrict or object to its use; receive a copy in a portable format; or withdraw consent. Email [privacy@yourdomain.com]. You may also complain to your local data-protection authority. [For EU/UK candidates: our representative / Data Protection Officer is ___.] [For California residents: we do not sell personal information.]

Equal opportunity

We are an equal opportunity employer and select candidates on skills, qualifications and experience only.

Last updated: [date] · Back to application